Coming here too: Refugee, ISIS, Jihadis, entered as migrants

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Coming here too: Refugee, ISIS, Jihadis, entered as migrants

Unread postby DUMASS » Sun Nov 15, 2015 9:26 pm



ISIS's Paris attack jihadis sneaked into Europe as Syrian refugees


Jihadis sneaked into Europe via Greece by posing as refugees and ... The disclosure that some may have entered Europe as migrants


Second Paris Gunman Entered Europe Via Greece, Posing as Refugee


http://www.theguardian.com/world/2015/n ... ks-killers

False alarm in Paris sends people running for their lives
http://www.liveleak.com/view?i=f78_1447610828

FY2014 Reception and Placement Program Affiliate Sites
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FY2015 Reception and Placement Program Affiliate Sites

.pdf link:
http://www.uusc.org/sites/default/files ... er_map.pdf


http://www.state.gov/j/prm/funding/fy2015/225506.htm
FY 2015 Funding Opportunity Announcement for Reception and Placement Program

Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
May 1, 2014

Funding Opportunity Number: PRM-PRMUSRAP-15-001

Catalog of Federal Domestic Assistance (CFDA) number: 19.510 - U.S. Reception and Placement Program

Announcement issuance date: Thursday, May 1, 2014

Proposal submission deadline: Tuesday, July 1, 2014 at 12: 00pm (noon) EDT. Proposals submitted after this deadline will not be considered.

**ADVISORY: All applicants must submit proposals through the website Grants.gov (not through GrantSolutions.gov). PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**

Proposed Program Start Date: October 1, 2014

Eligible Applicants: In order to be considered for participation in the program, applicants must:

A. Be well-established social service providers with demonstrated case management expertise and experience managing a network of affiliates that provide reception and placement or similar services to refugees or other migrant populations in the United States;

B. Have been in operation for at least three full years in 501(c)(3) non-profit status;

C. Document the availability of private financial resources to contribute to the program; and

D. Operate multiple locations across the United States.

Duration of Activity: October 1, 2014 through September 30, 2015

Applicants must continue to re-compete for PRM funding each year. Furthermore, in funding a project one year, the Bureau of Population, Refugees, and Migration (PRM) makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.

Reports and Reporting Requirements:

-- Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement.

-- Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.

Sample Attachment Formats:

Sample formats of the following documents are available on Grants.gov. The Excel documents are included in a single Excel workbook.
National Management Budget Summary, FY 2015 (Excel Document)
National Management Budget Detail, FY 2015 (Excel Document)
Affiliate/Sub-office Abstract (Word Document)
URM Affiliate/Sub-office Abstract (Word Document)
FY 2015 Proposed Consolidated Placement Plan (Excel Document)
Three-year Affiliate Monitoring Plan (Excel Document)
R&P Headquarters Staff (Excel Document)

Appendix A: Sample Budget Format

Appendix B: Abstract Completion Instructions

Appendix C: URM Abstract Completion Instructions

Note: As in prior years, PRM has updated the fiscal year (FY) 2015 Reception and Placement (R&P) Program Request for Grant Proposal (RFGP) from earlier RFGPs in order to clarify some provisions and ensure that proposals from applicants have all relevant information.

I. PURPOSE OF THE RECEPTION AND PLACEMENT PROGRAM

The R&P Program for the initial reception and placement of refugees in the United States is managed by PRM (hereinafter referred to as the "Bureau"). The purpose of the R&P Program is to promote the successful reception and placement of all persons who are admitted to the United States under the U.S. Refugee Admissions Program. For the purpose of this announcement, “refugee” is defined as a person admitted to the United States under section 207(c) of the INA, as amended, or a person to whom eligibility for the resettlement assistance available to individuals admitted under section 207(c) has been extended by statute.

To accomplish this goal, the Immigration and Nationality Act (INA) recognizes the desirability for public or private non-profit organizations to provide R&P services and to assist refugees to achieve economic self-sufficiency as quickly as possible. The program goals and objectives set forth in this announcement have been established in accordance with these statutory provisions.

The goals of the R&P Program administered by the Bureau are:

A. To ensure the ability to receive promptly into the United States all refugees approved for admission under applicable provisions of the INA;

B. To ensure that all refugees approved for admission to the United States are provided with reception and placement services appropriate to their personal circumstances;

C. To maintain national capacity for the reception and placement of refugees, in accordance with admissions ceilings determined annually by the President after consultation with the Congress; and,

D. To assist refugees in achieving economic self-sufficiency in coordination with other refugee services and assistance programs authorized by the INA and any mainstream services and assistance programs for which refugees are eligible.

The Bureau partners with and provides partial financial support to non-governmental organizations (NGOs) to carry out the R&P Program. Participating organizations are expected to combine the Bureau’s financial assistance with existing and projected private resources for the provision of R&P services for refugees admitted to the United States during the period October 1, 2014 through September 30, 2015. The R&P service period is defined as an initial 30-day period that can be extended up to 90 days after arrival should more than 30 days be required to complete delivery of R&P services.

II. PROGRAM OBJECTIVES FOR FY 2015

A. To ensure that R&P core services and basic needs support are made available in an appropriate language[1] to refugees through nationwide networks of affiliated offices;

B. To promote the placement of all refugees in areas conducive to the attainment of economic self-sufficiency;

C. To promote refugee placement through agencies that maximize the use of private resources and programs;

D. To promote effective resettlement through community involvement including, but not limited to, coordination with ethnic and other community-based organizations and through consultation and coordination with state and local public officials involved in assisting refugees;

E. To ensure that each refugee receives the following R&P basic needs support and core services according to standards included in the Cooperative Agreement within the specified time frame, and that provision of such services is well-documented in case files:

1. Sponsorship assurance;

2. Pre-arrival planning;

3. Reception;

4. Basic needs support for at least 30 days, including the provision of: decent, safe, sanitary, and affordable housing; essential furnishings; appropriate food and food allowances and other basic necessities; necessary clothing; assistance applying for social security cards; assistance in obtaining health screening and assistance accessing other necessary health and mental health services; assistance in obtaining appropriate benefits, other social services, and English language instruction; assistance with enrollment in employment services; assistance registering children in school; and transportation to job interviews and job training;

5. At least two home visits within the first 30 days and a third home visit to permanent housing if the refugee moves from temporary housing within the R&P period;

6. Case management, including the development and implementation of individualized service plans during the initial 30-day period;

7. Cultural orientation, with appropriate language interpretation as needed;

8. Assistance to refugee minors resettled in non-parental family units, as required: initial placement suitability assessments; orientation to U.S. child welfare requirements; assistance regarding guardianship and legal obligations in caring for the child; regular and personal contact; and follow-up assessments and suitability determinations.

F. To maintain the capability and flexibility to receive and place new caseloads, including refugees with special needs, and to shift program and staff resources to reflect changing refugee populations and arrival patterns;

G. To ensure effective monitoring of local affiliates performing R&P services in accordance with the Cooperative Agreement.

H. To achieve R&P performance outcomes, specifically:

1. Refugee is in a safe, stable environment

a. Refugee is picked up at the airport upon arrival with appropriate language interpretation as needed

b. Refugee is placed in a safe dwelling

c. Refugee is placed in an affordable dwelling

d. Refugee has basic necessities

2. Refugee can navigate appropriate and relevant systems

a. Refugee can access/use appropriate transportation

b. Refugee obtains own food and basic needs

c. Refugee obtained social security card and other identification as needed

d. Refugee accesses health care

e. Refugee demonstrates ability to contact emergency services

f. Refugee children are enrolled in school within 30 days of arrival

g. Refugee knows where to get assistance to file paperwork to bring family members to the United States

h. Refugee knows how to ask for interpretation services

3. Refugee family is connected to means of ongoing support for self/family

a. Refugee is connected to or enrolled in eligible services

b. Refugee is financially supported (or self-sufficient)

c. Refugee can explain where the household money will come from when the initial assistance is finished

4. Refugee understands surroundings and situation

a. Refugee knows his/her address, knows how to make phone call, and how to be contacted

b. Refugee understands the effects of moving

c. Refugee knows the role of the agency and expectations of the agency and self

d. Refugee has a basic understanding of U.S. laws and cultural practices

I. To ensure that R&P program and performance information is accessible to the public.

III. ELIGIBLE APPLICANTS

The Bureau intends to award Cooperative Agreements (CA) for FY 2015 to well-qualified non-profit organizations able to offer a range of services throughout networks of multiple locations across the United States. This will include applicants that have demonstrated satisfactory performance under previous agreements with the Bureau and/or applicants that meet the selection criteria described below and have demonstrated the capacity to provide required services. Applicants should understand that participation in the FY 2014 R&P Program is neither a pre-condition for nor a guarantee of continued participation in FY 2015.

In order to be considered for participation in the program, applicants must:

A. Be well-established social service providers with demonstrated case management expertise and experience managing a network of affiliates that provide reception and placement or similar services to refugees or other migrant populations in the United States;

B. Have been in operation for at least three full years in 501(c)(3) non-profit status;

C. Document the availability of private financial resources to contribute to the program; and

D. Operate multiple locations across the United States.

Failure to satisfy any of the four required qualifications above will preclude further consideration for participation in the program.

IV. FUNDING PROCEDURES

Under current funding procedures, each agency with which the Bureau enters into a CA is provided $1,925 for each refugee it sponsors who arrives in the United States during the period of the CA and is verified to have been placed and assisted by the agency. The funding is intended to supplement private resources available to the applicant and may be used at the local affiliates at which refugees are resettled and only for the direct benefit of refugees and for the delivery of services to refugees in accordance with program requirements as described in the CA. In addition, the Bureau funds national R&P Program management costs according to separately negotiated and approved budgets based on the applicant’s sponsorship capacity.

The annual ceiling for refugee admissions is established by the President following consultations with the Congress towards the end of FY 2014. The FY 2015 appropriation and refugee ceiling have not yet been determined. For planning purposes, applicants should use 70,000 refugee admissions as a baseline, although that may not necessarily be the ceiling that will be set by the President for FY 2015. Projections by region based on a 70,000 ceiling are as follows:

Africa 17,000

East Asia 13,000

Europe and Central Asia 1,000

Latin America and the Caribbean 3,500

Near East and South Asia 33,500

Unallocated Reserve 2,000

In addition, applicants should include 7,000 Special Immigrant Visa recipients in their planning.

As in previous years, applicants should base their placement plans provided to PRM in response to this funding opportunity announcement on the capacity of their network of local affiliates, which will have consulted with resettlement partners in their communities in order to ensure that the placement plans are reasonable and appropriate. Should the FY 2015 Presidential Determination and appropriation processes result in ceilings that are different from the total capacity that has been proposed by all approved applicants, the Bureau will work with approved applicants, as necessary, to develop a revised plan, as it has in previous years.

V. REFUGEE CASELOAD ASSIGNMENT

Cases will be assigned to each approved applicant through a process administered on behalf of the Bureau by the Refugee Processing Center (RPC), 1401 Wilson Boulevard, Suite 1100, Arlington, VA 22209.

The number of refugees assigned to an approved applicant will be determined by the Bureau, in accordance with the needs of the Admissions Program, taking into account ceilings established by the FY 2015 Presidential Determination; the capacity of the applicant and its affiliates; placement recommendations of the Office of Refugee Resettlement, as well as state and local officials; the applicant’s demonstrated ability to implement its proposed placement plan; and past performance. The number of refugees assigned to an approved applicant may be less than the placement capacity of the applicant. The Iraqi and Afghan Special Immigrant Visa (SIV) cases requesting R&P services will be allocated to the approved applicants as refugee cases.

New applicants should provide a reasonable estimate of the applicant’s placement capacity for new refugee arrivals.

VI. PROPOSAL EVALUATION PROCESS

PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the below-referenced proposal evaluation criteria in the context of available funding. The panel will evaluate proposals to determine whether and to what extent the applicant's plan for refugee reception and placement meets the R&P Program's goals and objectives.

PRM may request revised proposals and/or budgets and will inform applicants of the panel’s decision to recommend or not recommend funding proposed activities. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.

The panel will evaluate eligible proposals according to the following ranking factors (100 points possible):

Organizational Management – Documented headquarters organizational capacity to manage a network of affiliates in multiple locations. Demonstrated coordination and established relationships between headquarters and affiliates. Demonstrated support for affiliates’ efforts to partner with local service providers, and to resolve issues that arise locally and due to changes in federal policy. Documented public outreach strategies at the national, local, and state level. Explanation of how the R&P agency will respond to an increased or decreased resettlement need while ensuring the required level of service to all refugees. Demonstrated accountability for performance outcomes. (20 points)

Placement – Proposed placement plan which is well-supported by documented local affiliate capacity to provide quality, language-appropriate reception and placement services for arriving refugees of diverse backgrounds and which reflects the agency’s ability to shift program and staff resources in response to changing refugee populations, arrival patterns, and changing capacity. Demonstrated strategy for selecting and maintaining resettlement sites in the placement network. Documented multi-directional communication flow for the distribution of information that affects placement in local communities. Evidence of coordination and consultation with, at minimum, community-based organizations and state and local public agencies providing services to refugees. Evidence of community support for local affiliates and for the refugee program. Documented capacity to contribute significant private resources to the R&P Program at the local level.

PRM strongly encourages addressing the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children; older persons; the sick; persons with disabilities; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals and other minorities). All proposals should include a brief analysis of (1) associated risks and R&P program implementation challenges posed by gender dynamics; and (2) how R&P program activities will mitigate these risks and be accessible to vulnerable groups (particularly women and girls).

Note that this section will be evaluated using the program narrative as well as information obtained from affiliate and sub-office abstracts. (30 points)

Network Oversight, Training, and Monitoring – Documented headquarters capacity to oversee, train, and monitor affiliate offices in accordance with established program requirements and performance standards, including a description of monitoring practices, procedures, and how problems identified are addressed and resolved. Description of trends observed, corrections achieved, and best practices shared. Evidence of the link between monitoring results and training plans for FY 2015. Documented fraud prevention strategies and activities. (30 points)

Financial Documentation – Documented capacity to contribute significant private resources to the R&P Program at headquarters. Detailed and cost-effective headquarters budget. (20 points)

VII. PROPOSAL REQUIREMENTS AND FORMAT

Applicants should report all data in terms of the federal fiscal year (i.e., October 1 through September 30).

Proposal Format:

Applicants should adhere to the following guidelines when preparing proposals:
All documents in the proposal should have the following page layout: 8.5 inch by 11 inch pages with one-inch margins.
All documents in the proposal must be in 12-point Times New Roman font.
All pages of the proposal must be numbered. Page numbers should restart at “page 1” for each separate file/attachment (Word, Excel, or PDF Document) that is submitted.
Proposals should be no longer than specified in this section. Applicants are strongly urged to adhere to stated page limitations.
Sections within each narrative should be sequential.
Abstracts for individual affiliate and sub-office sites are to be arranged in alphabetical order, first by state (not by abbreviation), then by city within each state where the office is located. All offices should be identified by location (State, City) and PRM code (e.g. FLXXX01). For all Washington, D.C. locations, please use “Washington” for the city, and “District of Columbia” for the state. All proposed new affiliates should be included at the end of this section.
No attachments other than those specifically requested will be accepted or considered.

Required Forms and Information and Sample Formats:


Required Forms (Instructions accompany each form in the electronic Grant Application Package):

1. OMB Standard Form 424 (Version 02) -- Application for Federal Assistance

2. OMB Standard Form 424 A -- Budget Information - Non Construction Programs

3. OMB Standard Form 424 B -- Assurances - Non Construction Programs

Other Required Information (Instructions are detailed below):

A. Project Narrative

B. National Management Budget Summary and Detail

C. National Management Budget Narrative

D. Affiliate/Sub-office Abstracts

E. URM Affiliate/Sub-office Abstracts, if applicable

F. FY 2015 Proposed Consolidated Placement Plan

G. Three-year Affiliate Monitoring Plan

H. R&P Headquarters Staff

I. Headquarters Organizational Chart

J. Supporting documentation for new sites as attachments, if applicable

K. Letters of Support for Out-of-State Placement Exceptions, if applicable

L. Codes of Conduct on the prevention of sexual exploitation and abuse

M. Current U.S.G. Negotiated Indirect Cost Rate Agreement

N. If the organization has not previously received funding from PRM prior to the U.S.G. fiscal year ending September 30, 2004, copies of 1) the most recent external financial audit, 2) non-profit tax status under IRS 501 (c)(3), 3) Data Universal Numbering System (DUNS) Number, and 4) Employer ID number (EIN)/Federal Tax Identification. If your organization has never applied for PRM funding before and is not registered with the government-wide Central Contractor Registry (CCR) and/or does not have a Data Universal Numbering System (DUNS) number you will need to get a DUNS number and then register with CCR before you can submit a proposal to Grants.gov. The CCR and DUNS registration process can take some time so we recommend you start as early as possible.

Sample Attachment Formats: Sample formats of the following documents are available on Grants.gov. The Excel documents are included in a single Excel workbook. Applicants are strongly urged to use these suggested formats. Submissions prepared in alternate formats will be considered as long as all required information is provided.
National Management Budget Summary, FY 2015 (Excel Document)
National Management Budget Detail, FY 2015 (Excel Document)
Affiliate/Sub-office Abstract (Word Document)
URM Affiliate/Sub-office Abstract (Word Document)
FY 2015 Proposed Consolidated Placement Plan (Excel Document)
Three-year Affiliate Monitoring Plan (Excel Document)
R&P Headquarters Staff (Excel Document)

Codes of Conduct: PRM strongly supports the Inter-Agency Standing Committee’s (IASC) Plan of Action to protect beneficiaries of humanitarian assistance from sexual exploitation and abuse. PRM partners must have Codes of Conduct consistent with the IASC’s six core principles signed and implemented within their organizations. Applicants should include codes of conduct as an attachment to the proposal application. (IASC’s core principles document can be found at: http://www.humanitarianinfo.org/iasc/pa ... cts&sel=14)

PRM further encourages NGO partners to develop clearly articulated policies to both respond to and prevent this type of abuse.

A. Project Narrative

The Project Narrative must contain the following sections and should adhere to the requirements listed:
The Project Narrative should be subtitled and numbered to correspond with the required information sections below. If any individual section of information is not applicable, that fact should be specifically stated.
The narrative should not exceed 16 pages. If applicable, include 1 additional page to describe the Unaccompanied Refugee Minor (URM) program and 2 additional pages to describe IOM loan billing services.
Note that page numbers should be sequential for the entirety of the Project Narrative and should not restart with each section of required information.
Submit the Project Narrative as an attachment by selecting the “Project Narrative Attachment Form” in the Grant Application Package.

Organizational Management

Each applicant should briefly describe its organizational structure and its formal or legal relationships with its affiliates and sub-offices. Describe any recent or anticipated changes in headquarters management, organization, operations, or policies.

Applicants with existing programs should include a narrative description of how they actively manage affiliate network capacity. Describe how the applicant manages resources to meet, and demonstrates accountability for, program outcomes. Describe what resources and guidance the applicant provides to its affiliates to support affiliates’ efforts to partner with other local service providers. Describe how the applicant assists in resolving local and state issues that arise as a result of federal policy changes. Describe how the applicant assists in resolving local and state challenges to the resettlement program. Describe your public outreach strategies for FY 2015 at the national, local, and state levels, including identification of key issues or risk factors, how they affect successful resettlement, and how the applicant’s public outreach will impact outcomes for refugees.

State the number of placement sites (number of affiliates and sub-offices). State the number of joint sites, if any, and the agencies with which the applicant collaborates. If joint sites are used, describe the benefit and costs to the federal government, the national and local agencies, local communities, and refugees of this model of management. List all affiliate and sub-office sites opened and closed during FY 2014 as well as proposed new sites and sites planned for closure in FY 2015. Current participants must follow program requirements for closing affiliates and sub-offices.

New Sites: For all applicants, the Bureau will consider requests to open new sites if accompanied by appropriate documentation. Documentation should be submitted as additional attachments to the proposal.

Placement

Articulate the applicant’s placement planning procedures. Describe criteria used to determine placement throughout a network which guarantees quality, language-appropriate R&P services for arriving refugees of diverse backgrounds. Explain where significant increases or decreases in placement are expected in FY 2015. Describe multi-directional communication flow for the distribution of information that affects placement in local communities and support of local and state government for refugee resettlement. Describe how fluctuations in arrivals are addressed and how they respond to increased or decreased need while ensuring the required level of service to all refugees. Describe a coherent strategy or rationale for selecting and maintaining resettlement sites in the placement network. Describe your outreach strategy to stakeholders and the refugee receiving communities and how you assist your affiliates in local outreach.

The radius for placement by affiliates is restricted to 100 miles within the same state for predestined cases and cases with U.S. ties, and 50 miles within the same state for cases with no U.S. ties. If an applicant proposes to place predestined or cases with U.S. ties outside the 100-mile in-state radius, provide a rationale and a list of such sites. Placement of cases allocated with no U.S. ties beyond the 50-mile in-state restriction is not permitted.

PRM strongly encourages addressing the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children; older persons; the sick; persons with disabilities; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals and other minorities). Please briefly analyze (1) associated risks and R&P program implementation challenges posed by gender dynamics; and (2) how R&P program activities will mitigate these risks and be accessible to vulnerable groups (particularly women and girls).
Unaccompanied Refugee Minor (URM) Foster Care Program Applicants Only (additional 1 page maximum)

If an applicant is currently participating in the placement of unaccompanied refugee minors overseas into foster care and wishes to continue these placements in FY 2015, the proposal should describe headquarters procedures for placing and assuring such cases during FY 2015 and list participating affiliates. Applicants should also provide URM Affiliate Abstracts for each foster care site and include such sites in their consolidated placement plan.

Network Oversight, Training, and Monitoring

The applicant should describe how headquarters staff assess and monitor local capacity and perform oversight of their affiliates’ delivery of services, including monitoring outcome performance. Applicants should describe monitoring practices, procedures, and how problems identified during applicant or PRM monitoring are addressed and resolved. Applicants should describe trends observed during FY 2013 and FY 2014 and how corrections were achieved and best practices shared. Applicants should describe the link between monitoring results and training plans for FY 2015.

Describe network training events related to R&P planned for FY 2015, including the purpose of each event, the desired outcomes, mechanisms for ensuring appropriate staff receive the training, and how training effectiveness will be measured. Provide a brief description of how information and best practices will be shared throughout the network.

Include a brief description of the applicant’s fraud prevention strategies and activities, including how the applicant utilizes culturally effective practices and procedures with refugees to combat fraud and how the applicant responds to alleged or possible fraud (including, but not limited to, immigration and welfare benefit fraud).

IOM Travel Loan Program (additional 2 page maximum)

For applicable current R&P Program participants, applicant should describe how its system for administering refugee transportation loans enables it to comply with the responsibilities set forth in the Cooperative Agreement and those set forth in the separate Memorandum of Understanding (MOU) with the International Organization for Migration (IOM). The description should address each of the Cooperative Agreement and IOM MOU responsibilities and how each one is met or not met by the system. Should a responsibility not yet be met by the loan system, please provide specific information on proposed changes and when such changes will be implemented to fully meet the requirements. For example, does the system include appropriate procedures to successfully trace addresses? Are social security numbers recorded in the loan files? Does the system interface with the IOM Loan Tracking System (LTS) for the importing of USRAP Travel Loan Promissory Note (ePN) data and the exporting of Account Balances, Transactions and Transfers to IOM? Are loan notes transferred to IOM in accordance with the steps set forth in the IOM MOU? Are management procedures in place to ensure compliance with applicable federal, state and municipal statutes and regulations governing billing services? Detail the number of full and part-time staff devoted to the IOM travel loan effort during the current year and the number expected to be devoted under a new agreement.

Note: Only applicants approved for participation may be assigned IOM travel loans; should new R&P agencies be identified and funded as a result of this announcement, they should not assume that their future number of assigned refugees will be sufficient to operate an individual loan program.


Please include all sites, including those which resettle fewer than 25 refugees per year. Sites with fewer than 25 refugees expected in FY 2014 need not be scheduled for monitoring in FY 2015. Rather, please note “fewer than 25 refugees” (see sample format). The Bureau recognizes that this monitoring plan is subject to change.





Identify joint sites and note which partner agency plans to monitor each joint site.
Only note official, on-site R&P monitoring visits on the plan. This may include scheduled monitoring visits, visits resulting from a change in affiliate director, or special circumstances that warrant an otherwise out-of-sequence visit. Include the reason for the special circumstances visit. Do not include visits for the sole purpose of technical assistance and/or training. Include the reason for the special circumstances visit.
Applicants should not include foster care sites.
Identify the month of monitoring.

H. R&P Headquarters Staff

Applicants should submit information on R&P headquarters staff and their proposed responsibilities on a Microsoft Excel Spreadsheet similar to that of the sample provided. List on this attachment all headquarters staff members working on R&P, the hours per week each spends performing R&P duties, a description of the R&P duties performed, and funding source (distinguish R&P from other programs).

I. Headquarters Organizational Chart

Applicants should submit an organizational chart that diagrams the structure of the organization and the positions within, clearly distinguishing all staff paid by or contributing to R&P, and how the R&P Program fits into the larger organizational structure.

J. Supporting documentation for new sites as attachments, if applicable

All applicants should provide a statement of rationale for proposed new sites. The rationale should be accompanied by: a completed abstract; a letter of support from the proposed site’s governing entity; a letter of support from the state refugee coordinator; letters of support from local refugee service agencies; an explanation of the proposed management structure at the new location; a timeline for the opening of the proposed site and implementation of program activities; and a detailed training plan for R&P staff. During the proposal review process, PRM may request additional information.

K. Letters of Support for Out-of State Placement Exceptions

If a participating applicant proposes to place predestined or cases with U.S. ties in a different state (regardless of distance) than that in which their affiliate is located, the applicant must submit, in PDF, a letter of support from the state refugee coordinator of the state of intended placement.

VIII. Proposal Submission Requirements:

Proposals must be submitted via Grants.gov. See “Applicant Resources” page on Grants.gov for complete details on requirements (http://www.grants.gov/applicants/app_help_reso.jsp). Please also note the following highlights:
Do not wait until the last minute to submit your application on Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the System for Award Management (SAM) which can take weeks and sometimes months. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered. PRM partners must maintain an active SAM registration with current information at all times during which they have an active federal award or an application under consideration by PRM or any federal agency.
Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
If you encounter technical difficulties with Grants.gov please contact the Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726. Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem(s) to the Grants.gov help desk and received a case number and had a service request opened to research the problem(s), should contact PRM Program Officer Kiera Berdinner at (202) 453-9259 or BerdinnerKR@state.gov to determine whether an alternative method of submission is appropriate.
NGOs that have not received PRM funding since the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) non-profit tax status under IRS 501 (c)(3), 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.
Pursuant to U.S. Code, Title 218, Section 1001, stated on OMB Standard Form 424 (SF-424), the Department of State is authorized to consolidate the certifications and assurances required by Federal law or regulations for its federal assistance programs. The list of certifications and assurances can be found at: http://fa.statebuy.state.gov/content.as ... menu_id=68

IX. PRM Point of Contact:

Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):

PRM Program Officer Kiera Berdinner at BerdinnerKR@state.gov or 202-453-9259.
PVT Martin Treptow wrote:America must win this war. Therefore, I will work, I will save, I will sacrifice, I will endure, I will fight cheerfully and do my utmost, as if the issue of the whole struggle depended on me alone.


U.S. Supreme Court wrote:It is not the function of our Government to keep the citizen from falling into error; it is the function of the citizen to keep the Government from falling into error.
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